Privacy Policy

Thank you for your interest in the contents of our website www.uct-frankfurt-marburg.de! You will find our Privacy Policy below. The Privacy Policy serves to fulfil the obligation to provide information to data subjects at the time of collection of data as required under Article 13 of the EU-General Data Protection Regulation (GDPR).

The controller pursuant to Art. 4 para. 7 EU-GDPR is the University Cancer Center (UCT) Frankfurt-Marburg, Central Coordination, Theodor-Stern-Kai 7, 60590 Frankfurt am Main.

You can contact us at:
Phone: +49 69 6301-87333
Fax: +49 69 6301-6101
Email: uct-frankfurt-marburg@kgu.de 
Internet: www.uct-frankfurt-marburg.de

You can contact the Data Protection Officer at:

Universitätsklinikum Frankfurt 
(University Hospital Frankfurt)
Der Datenschutzbeauftragte 
(The Data Protection Officer)
Theodor-Stern-Kai 7
60590 Frankfurt am Main
Email: datenschutz@kgu.de
Internet: https://www.kgu.de/ueber-uns/datenschutzbeauftragte 

Rights and Complaints

You have the following rights vis-à-vis UCT Frankfurt-Marburg regarding your stored personal data:

  • Right to information,
  • Right to rectification or erasure,
  • Right to restriction of processing,
  • Right to data portability in a commonly used, structured and machine-readable form.

If the processing of your personal data is based on your consent, you have the right to revoke your consent at any time with effect for the future. Revocation of consent shall not affect the lawfulness of processing carried out on the basis of consent prior to revocation of consent.

Insofar as your personal data is processed on the basis of legitimate interests in accordance with Art. 6 para.1 sentence 1 (f) GDPR, you have the right, pursuant to Art. 21 GDPR, to object to the processing of your personal data if such objection is based on grounds related to your particular situation.

To exercise these rights, please contact us at uct-frankfurt-marburg@kgu.de.

If you believe that we are processing your personal data in an unlawful manner, please contact us at datenschutz@kgu.de. You also have the right to contact the competent supervisory authority. The contact address of the supervisory authority is:

Der Hessische Beauftragte für Datenschutz und Informationsfreiheit 
(The Hessian Commissioner for Data Protection and Freedom of Information)
Postfach 3163 
D-65021 Wiesbaden
Email: poststelle@datenschutz.hessen.de
Phone: +49 611 1408-0
Fax: +49 611 1408-900

Type of stored data, purpose and legal basis, deadlines for deletion

Handling personal data
We only collect, use and disclose personal data if this is permitted by law or if the users have consented to the collection, use and disclosure of the data. Personal data means all data that relates to you personally, e.g. name, address, e-mail address, user behavior. Information about how we handle your personal data is given below.

Access data/Server log files
When you access this website, the following data is generally stored in the server log files:

  • Domain
  • IP address
  • Time
  • Request (request from your web browser)
  • Status code (status of processing your request or error message)
  • Transmitted bytes
  • User agent (information on type and version of browser and operating system)

This data is stored in internal log files and is used solely for the purpose of checking functionality, security and troubleshooting. This use is based on Art. 6 para. 1 (f) GDPR. All log files are automatically deleted after 45 days at the latest.

Cookies
The UCT Frankfurt website uses cookies. Cookies are small text files that enable specific, device-related information to be stored on your access device (PC, smartphone or similar device). They serve to make our website more user-friendly. You can control the use of cookies. You can disable the storage of cookies by adjusting your browser settings. However, please note that without cookies, the use of our website and, in particular, its user-friendliness, may be limited. Cookies are mandatory for the use of log-in secured pages. They are used to determine access authorisation and are deleted after the session ends.

Most of the cookies used by uct-frankfurt.de are what are known as "session cookies" or transient cookies. They are automatically deleted when you close the browser after you have used the UCT Frankfurt website. Persistent cookies are automatically deleted after a predefined period of time. You can also delete cookies at any time in the security settings of your browser.

You can adjust your cookie settings for our website at any time:

>Customize cookie settings

Matomo
In order to optimize our website and adapt it to user needs, we collect anonymized data and use it to compile statistics relating to the duration, frequency and order in which different pages are visited, as well as relating to the frequency of operating systems, browsers and screen resolutions used.

Our website uses the privacy-friendly analysis tool "Matomo" for this purpose. We use settings that ensure that "Matomo" does not set cookies to identify visitors. The IP addresses of visitors are also anonymized through the use of the AnonymizeIP plugin before they are stored. The last 2 bytes are anonymized in this process.

In rare cases, the combination of information collected may be sufficient to identify a data subject. In this case, the purpose of website optimization is considered a legitimate interest on the basis of Art. 6 para. 1 (f) GDPR. 

Our legitimate interest can be inferred from the purposes of data collection as listed above. On no account will we use the data we collect to draw inferences about you personally. On no account will your IP address be associated with other data. The IP addresses are anonymized to ensure that no association is possible (IP masking).

Contact and registration forms
Personal data is also collected, stored and processed for the purpose of processing and executing an order or contract. It is kept strictly confidential and, in particular, not passed on to third parties who are not part of the contract processing. Data processing for the purpose of contacting us takes place according to Art. 6 para. 1 sentence 1 (a) GDPR on the basis of the consent provided by you voluntarily.

When you contact employees of UCT Frankfurt via the contact form on this website, your details will be stored for the purpose of processing your enquiry. After your request has been processed, the data collected in this context will be deleted, unless the data must be retained to implement legitimate interests of UCT Frankfurt-Marburg or due to a statutory requirement.

When registering for UCT Frankfurt-Marburg events via the registration form on this website, your details will be stored for the purpose of processing your registration, conducting the event and, if applicable, for the purpose of invoicing. Data processing for the purpose of registering for events also takes place according to Art. 6 para. 1 sentence 1 (a) GDPR on the basis of the consent provided by you voluntarily. We delete the data collected in this context after storage is no longer necessary or restrict processing of the data if storage of the data is necessary to implement legitimate interests of UCT Frankfurt-Marburg or due to a statutory requirement.

User-based services of UCT
In addition to the above-mentioned data, a user name and an identifier are also collected to control data access authorisation during registration for the use of the UCT Guidelines and the Internal Clinical Trials Area. Explicit declarations of consent are obtained for these services during registration. The legal basis here is Art. 6 para. 1 sentence 1 (a) GDPR. We delete the data collected in this context after storage is no longer necessary or restrict processing of the data if the storage of the data is necessary to implement legitimate interests of UCT Frankfurt or due to a statutory requirement.

You can view the terms of use for UCT's user-based services here.

Place of data processing
Your data will be processed exclusively within the EU.

Links to other websites
The UCT website contains direct and indirect references to external websites ("links") which are the property of third parties, are operated by third parties and are therefore outside the area of responsibility of UCT Frankfurt-Marburg. This Privacy Policy does not extend to providers and operators of third-party websites. We have no influence on whether the operators of third-party websites comply with data privacy regulations and therefore do not accept any responsibility for the correctness, currentness and completeness of the information provided there. Furthermore, UCT Frankfurt-Marburg accepts no liability whatsoever for such third-party websites, for any illegal, incorrect or incomplete content contained therein and, in particular, for any damage arising from the use or non-use of the information presented therein. Use of third-party websites is at your own risk.

Website content, copyrights and ancillary copyrights 
UCT Frankfurt-Marburg assumes no responsibility for the currentness, correctness or completeness of the website content and the UCT guidelines, the study registry or the study database, or for any study information contained therein. The responsibility for the contents of the study documents remains with the examiner.

Liability claims against UCT Frankfurt-Marburg, its employees or the persons responsible for the Clinical Trial Center Network (CTCN) for material or non-material losses caused by the use or non-use of the information provided or by the use of incorrect or incomplete information, as well as for losses arising from injury to life, limb or health caused directly or indirectly by the use of the protocols or guidelines of the study registry, are generally excluded. 

UCT Frankfurt-Marburg expressly reserves the right to alter, supplement or delete parts of the website or the entire website without prior notice, and to discontinue publication temporarily or permanently.

The content, works and information provided on this website are subject to German copyrights and intellectual property rights. UCT Frankfurt-Marburg endeavours to observe the copyrights and intellectual property rights of the graphics, sound files, video clips and texts used on the website, to use graphics, sound files, video clips and texts it has created itself or to exploit licence-free graphics, sound files, video clips and texts. The copyright for published material that has been created by UCT Frankfurt-Marburg itself remains solely with UCT Frankfurt-Marburg. Duplication, distribution, reproduction, modification, commercial use or other use of such graphics, sound files, video clips and texts in other electronic or printed publications is not permitted without the prior express written consent of UCT Frankfurt-Marburg.

Contact
If you have any questions or comments about this Privacy Policy, please contact us using the contact details of the controller as provided in this Policy.

As of: 31/07/2023